Human Resource Manager

• Develop and implement HR policies, procedures, and best practices to ensure compliance with federal, state, and local labor laws.
• Ensure compliance with employment regulations, including FLSA, FMLA, ADA, EEO, OSHA, and other applicable laws.
• Maintain and update the Employee Handbook and organizational policies.
• Serve as the main point of contact for HR-related audits and legal matters.
• Develop and implement HR strategies that support organization goals and promote a positive and inclusive culture.

• Oversee full-cycle recruitment, including job postings, interviewing, selection, and onboarding.
• Develop and implement strategies to attract and retain top talent.
• Collaborate with hiring managers to create job descriptions, interview processes, an selection criteria.
• Manage advertisement of open positions, the application process, background checks, employment reference checks, letter of offer correspondence, and initial orientation of new hires to the organization.
• Partner with hiring managers to ensure the organization hires skilled and culturally aligned employees.
• Ensure new hires receive comprehensive orientation and onboarding experiences.

• Serve as the primary contact for employee concerns, grievances, and conflict resolution.
• Foster a positive workplace culture by promoting a culture of respect and equity.
• Address employee relations issues, ensuring fair and consistent resolution.
• Conduct exit interviews and analyze trends to improve employee retention.
• Mediate conflicts and handle sensitive personnel matters with discretion and professionalism 

• Develop and implement a robust performance management system.
• Partner with leadership to create and implement training and development programs.
• Support managers in providing feedback, coaching, and performance improvement plans.
• Promote leadership development and succession planning initiatives.

• Identify training needs and oversee professional development initiatives.
• Implement development programs and succession plans to build internal capacity.

• Manage and administer employee benefits programs, including health insurance, dental, retirement plans, short-term and long-term disability, worker’s compensation, leave policies, and wellness initiatives, etc.
• Conduct market research to ensure competitive compensation structures.
• Manage relationships with vendors and work with them to optimize benefits offerings while managing costs.
• Oversee payroll processing in collaboration with finance and ensure accuracy.

• Maintain and review all documents necessary for payroll processing (including but not limited to W4s, timesheets, direct deposits, consultant W9’s, invoices, and 1099s.
• Process bi-weekly payroll. Ensure accuracy of pay rates, deductions, and withdrawals; reconcile payroll accounts, calculate, and notify vendors of amounts contributed to 403b accounts, etc.
• Ensure that all timesheets, field forms, time and effort reports, PTO requests and consultant invoices are reviewed, approved, and signed by the appropriate individuals.
• Prepare payroll reports for pre and final approval.
• Liaison between employees, directors, and managers regarding major payroll changes.
• Distribute W2s, 1099s, etc.

• Maintain HRIS (Human Resources Information System) and ensure accurate record-keeping.
• Generate and monitor HR reports on key metrics such as turnover, hiring trends, and employee engagement to inform decision-making and report to leadership.
• Represent the agency in employment matters which may include agency changes, audits, unemployment hearings and legal matters.
• Ensure proper documentation of personnel records and confidentiality compliance.

• Bachelor’s degree in Human Resources, Business Administration, or related field (Master’s degree preferred).
• Minimum of 4 years of HR experience, with at least 2 years in a management.
• HR certification (SHRM-CP, SHRM-SCP, PHR, or SPHR) preferred.
• Experience working in nonprofit or healthcare settings is a plus.
• Excellent verbal and written communication skills.
• Strong attention to detail and accuracy required.
• Organizational and project management skills; detail oriented and highly efficient
• Sound business judgment and well-developed planning and analytical skills.
• Possess a high level of initiative and willingness and ability to respond to requests with urgency and enthusiasm.
• Maintain strict confidentiality of sensitive employee and company information 
• Must have experience and facility with Excel, Word and PowerPoint, and ADP.
• Excellent interpersonal skills
• Strong knowledge of HR laws, regulations, and best practices.
• Excellent interpersonal, conflict resolution, and negotiation skills.
• Ability to handle sensitive employee matters with discretion and professionalism.